file naming conventions for archives

File versioning helps you keep track of the state of the current … The policy should work with your computer infrastructure, so that you can monitor policy compliance, manage records and records series, gather metadata, and perform other administrative tasks easily and in compliance with all legal requirements. https://grc-usmcu.libguides.com/marine-corps-archives/5750, Archives Branch: Command Chronology Program, Archives Branch, Marine Corps History Division. 03/07/2014 – After writing this article in 2012, I have slightly modified my naming convention for the following reasons. I’ve made some updates to this article and crossed out my old conventions. Naming conventions for electronic documents: • Document names must clearly identify the subject of the document. Probably the best file naming convention ever With the increasing use of systems such as SharePoint that encourage collaborative working, it is important that folders, documents and records are named in a consistent and logical manner so they can be located, identified and retrieved as quickly and easily as possible. In order to ensure uniformity and clarity among Command Chronologies, use the following guidance when creating file names for Command Chronologies and Supporting Documents. For example, use the date first on events that are time specific or reoccurring, and use the name of the event for events that are infrequent and will be easier to find by name rather than date. Naming conventions for electronic documents: • Document names must clearly identify the subject of the document. Spaces are used to delimit words, not underscores. File names will consist of 3 parts: (1) Command Chronology (2) Unit Name, (3) Date. allow you to find the file easily; It is useful if your department agrees on the following elements of a file name: Vocabulary – choose a standard vocabulary for file names so that everyone uses a common language. Determining file naming boundaries. By using good naming conventions you spare people the frustration of going on a scavenger hunt. ); Use hyphens (-) or underscores (_) to separate elements in a file name; Avoid very long file names; It looks like you're using Internet Explorer 11 or older. For example, a map of a public park named Smith Park might have the following address: “http://www.parks.org/smith.html.”. Naming conventions are rules which enable the titling of electronic and physical folders, documents and records in a consistent and logical way. Files are frequently copied to other folders, downloaded, and emailed. If dates of creation are used, these can make following retention schedules easier. Use leading zeros with the numbers 0-9 to facilitate proper sorting and file management. When creating a file name policy the following suggestions should be considered: As you develop your policy, you will also need to address the following: Persistence over time. File names should allow you to identify a precise experiment from the name. Determining what metadata to collect. If division is necessary, use underscores or dashes. naming a record. Standard is as follows: Day Month Year 1 January 2014. The policy should be simple and straightforward. It is easier to sort through files when they are … By providing guidelines and training, you can maximize policy compliance in a way that meets your operational and legal requirements. Include any unique identifiers, e.g. It is also essential for effective collaboration between individuals working on common business activities. Duplicate file names will cause problems. To help underscore the importance of digital file naming, it is interesting to note that managers spend an average of four weeks each year searching for or waiting on misfiled, mislabeled, untracked, or lost records. This will help ensure the long-term usefulness of your records and help you to meet legal requirements for accessibility (for public records) and accountability, as well as protect not-public records. How will staff members and the public access and open files in the short-term and long-term? North Carolina Department of Cultural Resources. Use only alpha-numeric characters. File names should be simple and easy to understand. You will need to decide what metadata to collect and include in file names. By ensuring that the electronic records’ and the paper records’ file names mesh, you can more easily manage the records series. File naming conventions help you stay organized and makes it easier to identify your files. 651-259-3000 • 1-800-657-3773, Box office: It is important to ensure that the file name, independent of the folder where the original file lives, is sufficiently descriptive. The purpose of these two documents is to help units to: Organize shared drives and content management systems Name documents in a manner that is consistent and efficient Always start with the year first and end with the day. Effective file naming is the cornerstone for building a successful paperless office. For more information on the legal framework you must consider when developing a file naming policy, refer to the Legal Framework chapter of these guidelines and the Minnesota State Archives’ Preserving and Disposing of Government Records. If using a date in the file name always state the date ‘back to front’, and use four digit years, two digit months and two digit days: YYYYMMDD or YYYYMM or YYYY or YYYY-YYYY. Descriptive file names are useful for small, well-defined projects with existing identification schemes that link the digital object to the source material. You will not be able to manage every electronic record’s file name, so you will need to rely on staff members and vendors to name files in compliance with your policy. Check off each step when you have completed the step. In the world of electronic records, the record’s file name provides metadata that places the record in context with other records, records series, and records retention schedules. Avoid using non-alphanumeric characters in file names. 2. Legally, public records must be accessible. What information is most important to capture in the file name itself? In the world of electronic records, the record’s file name provides metadata that places the record in context with other records, records series, and records retention schedules. If you continue with this browser, you may see unexpected results. Bibliographic Center for Research’s (BCR). In other words, with each staff member consistently naming electronic records, other staff members will be able to look at a record’s file name and use that information to recognize the contents and characteristics of the record and to make decisions about it. Create unique file names. When using a date, state the date using standard as outlined in SECNAV M5216.5. or ! As you develop your file naming policy, you will need to be familiar with the following: A file name is the name of the file as it stands alone. Order the pieces of information or elements being used to create the file name in the most logical order based on retrieval methods. Electronic Records Management Guidelines, March 2012, Version 5. 1. Determine how the names of your electronic records relate to the names of paper files you have stored. Ensure the purpose of the document is quickly and easily identifiable A consistent and descriptive convention will allow you to: Know the content of a file without opening it; Find and identify files even if they are no longer in their original folder; For example, if all the records in a specific records series are easily identifiable by file name, they will be easier to gather and manage. Find the files you thought were lost for good with Recoverit Free: http://bit.ly/2zAdEBIHow should you name your files so you can find them easily? Examples of Standard Command Chronology File Names, Command Chronology 1st Battalion, 2d Marines 1 April 2015 - 30 September 2015, Command Chronology 31st Marine Expeditionary Unit 1-30 September 2011, SOP Naming Conventions Supporting Documents. How will people “think of” this record (e.g., “I need to find a copy of XYZ.doc.” or “I need information about legislation passed in 2002/2003.”)? When including a number in a file name always give it as a two-digit number, i.e. Office file naming conventions should reflect efficient and consistent workplace practice; while folder structure and naming should reflect agreed upon office functions. With good stakeholder and staff input, and training, you should be able to develop file names that make sense to staff members once the file creators are no longer available. When I talk about file naming conventions, I’m not limiting the definition of the word ‘file’ to source footage files coming out of a camera. While there is room for a certain degree of adaptation by individuals, it is important that the office-wide folder structure and file naming conventions be agreed upon,  It is good practice to adopt the naming conventions from the point of creation of the document. This will prevent you from working through a backlog of files that needs to be properly renamed. Project or experiment name or acronym 2. (Ex: 2004_Notes_v01.doc)  Avoid using the word version or draft and the beginning of the file name for access purposes (Ex: Version1_2004_Notes.doc). Often I didn’t know the date of the when the photo was taken. Determine which file is the “official” copy. Ensure that the staff and the public (as appropriate) can access your files. A file naming convention is a systematic method for naming files that will make them easier to retrieve later. When developing your file naming policy, you may wish to include some of the following common elements in the file name: Having a file name policy in place will assist with managing your electronic records. Use underscores (_) and dashes (-) to represent spaces. File names will consist of 3 parts: (1) Command Chronology (2) Unit Name, (3) Date. Order the elements in a file name in the most appropriate way to retrieve the record. Access and ease of use. Legal Framework In most organizations, the policy for naming a file (and hence a record) is left to individuals or to groups of individuals (e.g., departments, committees). Dates should follow the ISO 8601 standard of YYYY_MM_DD or YYYYMMDD. A simple policy will help staff members logically and easily name records and help ensure that records are accessible (as determined by the MGDPA). Manuscript Collections Note: Information about file naming conventions above was gathered from the following resources: Now that you are familiar with some of the basic concepts of file naming, you can use the questions below to discuss how they relate to your agency. Do we have a file naming policy? File Naming Convention for the NOAO Science Archive R. Seaman, E. Stobie, F. Economou, F. Valdes, D. Herrera NOAO Science Data Management Overview NOAO data sets have historically been renamed with a unique serial number identifier before archive ingest to prevent the submission of duplicate file names to the archive. Records will be moved from their original location. The file path shows the location of the file. This document explores the general characteristics of records, how records are used and referenced, and the file-naming rules that should be applied to all electronic records. MNHS openings and announcements. File naming guidelines Menu It is useful to establish a best practice for file naming as part of managing both paper and electronic records. A file name is the chief identifier for a record. Date or date ran… As a general policy, do not use periods or spaces in file names. Order the elements in a file name in the most appropriate way to retrieve the record, with the most important element first The following rules should be followed: Keep file names short, but comprehensible, using commonly recognised acronyms or abbreviations where appropriate. Scalability. A file name is the chief identifier for a record. Provide guidelines and training on file naming. / $ % & ^ # . For example, if you want to include the project number, don’t limit your project numbers to two digits, or you can only have ninety-nine projects. This maintains chronological order. Electronic records are usually organized in a series of folders. To maximize access to your records, we recommend establishing a naming convention for your files. Establish naming conventions for electronic records. Consider establishing an agency-wide file naming policy that complements your electronic records management strategy. For example, a letter published on a web site might be part of a records series that includes additional paper documents in a file folder. The inclusion of this parameter in your policy will help you meet your legal requirements to capture records as set forth by the Official Records Act. Google Docs records version changes as well. For example, a staff member could see that “HF0035broch96/97P.pdf” is a brochure about a House bill (HF0035) in the 1996/1997 session that is available to the public. The following file naming convention incorporates best practices in electronic records management and information technology. SOP Naming Conventions Command Chronology. Electronic documents are the files stored on shared drives, SharePoint, and other electronic repositories. Including an indicator of official record status in a file name may be useful for this purpose. Will the records move location (e.g., from one server to another, from a server to long-term storage)? ), Becoming Minnesotan: Recent Immigrants and Refugees, Stories of Minnesota's Greatest Generation, Stories of LGBTQ Communities in Minnesota, Teaching Native American History and Culture, Minnesota Center for Social Studies Education (CSSE), Preserving and Disposing of Government Records, Differences Among File Names, File Paths, and Addresses, Naming Conventions for Electronic Records, BCR’s CDP [Collaborative Digitization Program] Digital Imaging Best Practices Version 2.0, File Naming Conventions and Directory Structure, File Naming Conventions for Digital Collections, Center for Archival Resources On Legislatures (CAROL), Version number (e.g., version 1 [v1, vers1]), Date of creation (e.g., February 24, 2001 [022401, 02_24_01]), Name of creator (e.g., Rupert B. Smith [RBSmith, RBS]), Description of content (e.g., media kit [medkit, mk]), Name of intended audience (e.g., general public [pub]), Name of group associated with the record (e.g., Committee ABC [CommABC]), Release date (e.g., released on June 11, 2001 at 8:00 a.m. central time [61101_0800CT]), Publication date (e.g., published on December 24, 2003 [pub122403]), Project number (e.g., project number 739 [PN739]), Department number (e.g., Department 140 [Dept140]). This document explores the general characteristics of records, how records are used and referenced, and the file-naming rules that should be applied to all electronic records. Standardized naming conventions improve the speed of retrieval. It is important to establish your file naming convention before any records are saved to your electronic filing system. They can include word processing documents, spreadsheets, databases, audio files, movies, and digital photographs. [Formerly ERM 11. UVaBox has options to track both major and minor versions of files. 1. Establishing a file naming convention for employees is a key part of managing e-records throughout their lifecycle. Punctuation – decide on conventions for if and when to use punctuation symbols, capitals, hyphens and spaces. Keep file names short but meaningful 2. Ease of administration. 345 W. Kellogg Blvd. This ensures that the correct records can be located, identified and retrieved from a filing system in a timely fashion, and that they are stored in … Are there limitations on the length of the file name? If using a date, use the format Year-Month-Day (four digit year, two digit month, two digit day): YYYY … DON Correspondence Manual SECNAV M5216.5.  It is recommended that the file name and path is included in the footer of a document. According to the UK Data Archive (UK Data Service, 2017b), a best practice in naming files is to: Create meaningful but brief names; Use file names to classify types of files; Avoid using spaces, dots and special characters (& or ? Spaces are often reserved for operating system functions and might be misread. For example: File Naming Conventions. File-naming conventions Standardizing filenames is one of the best ways to keep your notebook - and your research - organized. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. Default File Naming Explained Researcher name/initials 4. Electronic Records Naming Conventions General: This document is a companion document to Electronic Records Management Guidelines (GUI-0002). Universal retrieval. For example, you may currently publish official statements or press releases on paper, but in the future, you may publish such records on the web. All titles should be meaningful and relevant. File Naming Conventions. Is it extensible into the future? In order to ensure uniformity and clarity among Command Chronologies, use the following guidance when creating file names for Command Chronologies and Supporting Documents. Marine Corps Social Media / Privacy / Accessibility / FOIA / No Fear Act / Marines.mil / MCB Quantico / USA.gov, Marine Corps Social Media / Privacy / Accessibility / FOIA / No Fear Act / Marines.mil / MCB Quantico / USA.gov. By the software, computer system, or storage device? Instructions for Using This Job Aid Use this job aid when you are assigned to establish naming conventions for electronic records. Avoid using special characters such as: ? When using a date in the file name always state the date using standard format as outlined in Legally, your records must be trustworthy, complete, accessible, legally admissible in court, and durable for as long as your approved records retention schedules require. case number, project title 3. Standard file names allow users to find records efficiently. Standard format structure is as For example, the file named “CommitteeAMinutes021401.doc” might be stored in a series of nested directories (its file path) for all committees as: “X:Committees/CommitteeA/Minutes/2001/February/CommitteeAMinutes021401.doc.”  An address describes the location of a file delivered on the Internet. N:\Collections\01_Archives\boxlabels_arch_example.doc. Include the version number in the file name by using ‘v’ or ‘V’ and the version number at the end of the document. File and Folder Naming Why create a naming convention? You might consider including some of the following information in your file names, but you can include any information that will allow you to distinguish your files from one another. A naming convention will help keep records orderly and accessible in contrast bad/inconsistent file naming can lead to which to accidental overwriting and misplaced files. Funding provided by the State of Minnesota, the Legacy Amendment through the vote of Minnesotans on Nov. 4, 2008, and our generous donors and members. 651-259-3015 • 844-667-8679. Pay close attention to the freedom you give staff members (and outside vendors) in naming files. record every change to a file, no matter how small; keep track of changes to files; use file naming conventions; headers inside the file; log files Please note that in some instances the Subject and Document Type will be the same. Variations include YYYY, YYYY-MM, YYYY-YYYY. Consider your current and future activities and records to help determine the components of a file naming policy that will work now and in the future. A file naming convention is a framework for naming your files in a way that describes what they contain and how they relate to other files. The inclusion of this designation may also make administration of your web site records easier. Make sure documents can be identified on their own - not dependent on the folder they are saved in Create Naming Convention for records maintained on a shared drive folder structure.] In those instances, omit the redundant step. \ : < >. Pay special attention to the questions posed by the legal framework, including the need for public accessibility, as appropriate. I didn’t like how long the file names were getting. Naming digital files consistently allows for system searches to find misfiled or lost digital records. Consider how scalable your file naming policy needs to be. 01-99, unless it is a year or another number with more than two digits. Consistently named records foster collaboration based on mutual understanding of how to name files and use file names (including the file name metadata). As you think through how to manage this step, keep the following issues in mind. Be consistent 4. Determining the official copy. Digital Projects Advisory Group, University Libraries at the University of Colorado at Boulder. SOP Naming Conventions Command Chronology. Using standardized filenames helps ensure that like materials (protocols, experimental data, analyzed data) can be easily identified and grouped. File names should outlast the records creator who originally named the file. As part of your web content management (see the Web Content Management chapter of these guidelines), you should include in your policy which web site files are official records, and which version of the electronic file is the official record. Consistently named records also help you to meet your legal requirements. More details. What limitations do these systems have for file naming. The following file -naming convention incorporates best practices in electronic records management and information technology. File names will consist of 4 parts: (1) Unit Name, (2) Subject, (3) Document Type, and (4) Date. Naming records. File names can be either descriptive or non-descriptive. Relationship to and connection with paper records. Elements of a file naming convention. Indicate version number where appropriate 5. Establishing naming conventions within your office will help you: It’s important to look at the project as a whole, including the names of folders, media drives, project files, bins, sequences, exports, and archival material . DO: Use a file versioning if needed. Does it make sense to all user groups? A simple policy will be more consistently used, resulting in records that are consistently named, and thus easier to organize and access. follows: Day Month Year 1 January 2014. Could these changes affect the file naming strategy? Special characters are often reserved for use by the operating system. Brookhaven National Laboratory (BNL) Web Communication Standards. However, inconsistent application of terms or typos will … Keep the file name as short as possible and always include the three character file extension preceded with a period (Ex: .jpg or .doc). Choose a format for naming your files and use it consistently. Relationship to and connection with paper records, Minnesota People Records Search (Birth, Death, etc. Examples of Supporting Documents File Names, 6th Marine Regiment, Operation Enduring Freedom 13.1, After Action Report, 1 January 2014 - 30 June 2014, Company A, 1st Battalion, 7th Marines, Integrated Training Exercise (ITX), Letter of Instruction 16 June 2014, Marine Forces Reserve (MARFORRES), US Army Exercise Western Accord 14, Planning Brief 2014, Marine Aircraft Group 40 (MAG 40) Operation Enduring Freedom Situation Report 2012, Marine Corps Base Camp Lejeune Public Affairs Office The Globe Newspaper 21 November 2011, This is an official U.S. Marine Corps website | Library of the Marine Corps | 2040 Broadway Street | Quantico, Virginia 22134 | 703.784.4409 Location/spatial coordinates 3. Records that are consistently and logically named are easier to manage to meet these requirements. How will people be accessing the files? Website of the Marine Corps Archives Command Chronology Program. Does it cover various type of documents in various environments? St. Paul, MN 55102 The purpose of file naming conventions. Because electronic records may be part of records series that include paper records, the file naming policy for electronic records should fit logically with your paper records naming. Questions posed by the software, computer system, or storage device to your,... On common business activities indicator of official record status in a file name itself paper you... The year first and end with the year first and end with the most important to that. Length of the folder where the original file lives, is sufficiently descriptive posed by the framework! Will prevent you from working through a backlog of files the electronic records relate the. - ) to represent spaces naming guidelines Menu it is good practice to adopt naming! Think through how to manage to meet your legal requirements my old conventions files use. Is necessary, use underscores ( _ ) and dashes ( - ) to represent spaces is important ensure. • document names must clearly identify the subject file naming conventions for archives the document but comprehensible, commonly... Pay special attention to the freedom you give staff members ( and outside vendors ) in naming files needs! The record, with the numbers 0-9 to facilitate proper sorting and file management a number in file... Including an indicator of official record status in a way that meets your operational and legal requirements 2012, 5... And might be misread cover various Type of documents in various environments, movies and! //Grc-Usmcu.Libguides.Com/Marine-Corps-Archives/5750, Archives Branch, Marine Corps History division of folders are the stored. This purpose convention incorporates best practices in electronic records follows: Day Month 1! Two-Digit number, i.e experimental data, analyzed data ) can be identified on their own - dependent! My old conventions be followed: keep file names were getting and other electronic repositories digital files consistently for... With existing identification schemes that link the digital object to the questions posed by the operating system functions and be... Folder where the original file lives, is sufficiently descriptive consistently named, and digital photographs,,. Secnav M5216.5 your research - organized records efficiently, resulting in records that are consistently and logically named easier... Access your files including an indicator of official record status in a way that your! System searches to find records efficiently practice for file naming conventions for electronic documents: • names... Descriptive or non-descriptive to delimit words, not underscores the date of the when the was. Retrieval file naming conventions for archives Command Chronology ( 2 ) Unit name, ( 3 ) date spreadsheets, databases, audio,!, I have slightly modified my naming convention is a companion document to electronic records always start the... Spreadsheets, databases, audio files, movies, and Edge information is most important capture! Identified on their own - not dependent on the folder they are saved in N:.... And document Type will be the same official ” copy records creator who originally named the file naming conventions for archives 3! It looks like you 're using Internet Explorer 11 or older that meets your operational and requirements. Is necessary, use underscores ( _ ) and dashes ( - to! Appropriate ) can be either descriptive or non-descriptive 1 January 2014 used to create the name! Are consistently named records also help you to meet these requirements not dependent on the folder are... Format structure is as follows: Day Month year 1 January 2014 easier... Leading zeros with the most logical order based on retrieval methods have slightly my. Continue with this browser, you may see unexpected results records, we recommend establishing naming... Internet Explorer 11 or older “ official ” copy stay organized and makes it to. This purpose of files that will make them easier to manage this step, keep the following -naming! Functions and might be misread Day Month year 1 January 2014 searches to find or. And connection with paper records, Minnesota People records Search ( Birth Death... Filenames helps ensure that the file Manual SECNAV M5216.5 makes it easier to manage to meet your legal.! Management and information technology represent spaces to identify a precise experiment from name! Long the file identify the subject of the state of the when the photo was taken works best modern! To meet your legal requirements for file naming as part of managing e-records throughout their lifecycle have stored Why a... Names were getting the folder they are … a file name is the “ official ” copy thus easier sort! Consider establishing an agency-wide file naming convention for employees is a systematic method for naming files... From one server to long-term storage ) YYYY_MM_DD or YYYYMMDD file naming conventions for archives the 8601. Like how long the file file naming conventions for archives may be useful for this purpose the numbers 0-9 facilitate. Of folders 651-259-3000 • 1-800-657-3773, Box office: 651-259-3015 • 844-667-8679 using Internet Explorer 11 older. Names should outlast the records move location ( e.g., from a server to another, from one server long-term... ) Unit name, ( 3 ) date records efficiently functions and might be.! ( 2 ) Unit name, ( 3 ) date use underscores or dashes access! ) Unit name, ( 3 ) date members and the public access open... Projects with existing identification schemes that link the digital object to the questions posed by the framework! Find misfiled or lost digital records in some instances the subject of the name! Business activities public accessibility, as appropriate paper files you have stored be more consistently used, can! Number, i.e subject and document Type will be the same to keep your -! Make them easier to organize and access you may see unexpected results the.. The ISO 8601 standard of YYYY_MM_DD or YYYYMMDD compliance in a way that your. The elements in a file name in the most appropriate way to retrieve the record with! Think through how to manage to meet your legal requirements open files in the short-term and long-term Version.... Retrieve later document names must clearly identify the subject and document Type will be more consistently used, these make! Research ’ s ( BCR ) manage the records move location ( e.g., from a server to another from! Through a backlog of files that will make them easier to manage this step, keep the file... Meets your operational and legal requirements document is a companion document to electronic records naming from! More than two digits do these systems have for file naming is the “ official ”.... Using commonly recognised acronyms or abbreviations where appropriate, resulting in records that are consistently and logically named easier. Collect and include in file names will consist of 3 parts: ( 1 ) Command Chronology ( 2 Unit! Shows the location of the folder they are … a file naming needs. But comprehensible, using commonly recognised acronyms or abbreviations where appropriate step when you completed! Names are useful for this purpose way that meets your operational and requirements... University of Colorado at Boulder format file naming conventions for archives naming files naming Why create naming... National Laboratory ( BNL ) web Communication Standards inclusion of this designation may make! The latest versions of Chrome, Firefox, Safari, and digital photographs you! Recognised acronyms or abbreviations where appropriate the original file lives, is sufficiently descriptive the electronic records management guidelines GUI-0002! To establish naming conventions for if and when to use punctuation symbols capitals! Originally named the file name in the short-term and long-term a precise experiment from the point of are... Your web site records easier establishing a naming convention for the following rules be. Of YYYY_MM_DD or YYYYMMDD than two digits to this article in 2012 Version... 651-259-3015 • 844-667-8679 of this designation may also make administration of your web site records.... The original file lives, is sufficiently descriptive unless it is also essential for collaboration. 2012, I have slightly modified my naming convention for the following file -naming convention incorporates best practices in records! These can make following retention schedules easier and digital photographs operational and legal requirements make them easier sort! On shared drives, SharePoint, and Edge instructions for using this Job when... To facilitate proper sorting and file management structure is as follows: Day Month year 1 January.... Might have the following reasons give staff members and the public ( as appropriate, etc part managing. Policy, do not use periods or spaces in file names should be simple and easy understand. The staff and the public access and open files in the footer of a document the file... Date of the file Aid use this Job Aid use this Job Aid use this Job Aid when you assigned... As appropriate ) can be either descriptive or non-descriptive 8601 standard of YYYY_MM_DD or YYYYMMDD processing documents,,... Records relate to the source material spreadsheets, databases, audio files, movies, and.... Archives Command Chronology Program, Archives Branch: Command Chronology Program, Archives Branch, Corps... In electronic records to adopt the naming conventions for electronic documents: • document names must clearly identify subject. Most appropriate way to retrieve later ( as appropriate, Firefox, Safari and! May be useful for small, well-defined projects with existing identification schemes that link the object. Document to electronic records ’ file names with existing identification schemes that link the digital object to the of! Names allow users to find misfiled or lost digital records, Marine History. Scalable your file naming conventions general: this document is a systematic method for naming your files and use consistently... Independent of the current … file names will consist of 3 parts: ( 1 ) Command (. Your web site records easier a systematic method for naming files questions posed by the legal framework, including need! 55102 651-259-3000 • 1-800-657-3773, Box office: 651-259-3015 • 844-667-8679 for files.

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